A Complete Guide On How To Write A Formal Letter For Students

We are living through an era of the internet when everything is easily accessible to us.

We are living through an era of the internet when everything is easily accessible to us. Now, even though we rarely send hand-written letters to our loved ones, but these letters still hold some significance in case you’re trying to reach out to a higher authority with a complaint or a request.

This is the major reason why academic institutions continue to encourage students to write formal letters. If you’re a student in need of some guidance with formal letter writing, then these insights might be beneficial.

What is a formal letter?

A formal letter may help elaborate on an enquiry, a complaint or a request for something that's meaningful to you. A formal letter generally addresses the higher authority with the purpose to come up with a solution.

While writing a formal letter, you must make sure it's not personal and offensive. Also, make it short but not too short. Tell them what they need to know but not what you wanted to share.

How to write a formal letter: A step-by-step process 

Step 1: Mention the sender’s address

If you're not clear how to start your formal letter, this is the step you should remember.  The address of a sender in a formal letter goes at the top-left corner of a page. In this case, make sure you don't write the entire address in a single line and break them into 2-3 lines instead.

The first line should include the house or apartment number. In the second line, write your street address. Thereafter, write your city, state, and zip code on the line below the second one.

Here's an example of the sender's address to give you more clarity.          

16/2, Melville Apartments,

23rd Avenue,

Seattle, WA 98255

Step 2: Place the date directly below the sender's address

The date should be included beneath the sender’s address. The date is crucial to include in your formal letter because of two reasons.  Firstly, you're trying to get an individual or an organization to perform an action in a timely manner; it will allow the recipient some timeframe to work with. Secondly, the date is necessary if you need to save a copy of the letter for posterity. This is another crucial step that you have to consider when you’re learning how to write a formal complaint letter.

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